Assistant Registrar (Projects)
413
We are looking for x2 Assistant Registrar (Projects) to join our Collections Registration Team at IWM Duxford.
The purpose of this role is to deliver an effective programme of outgoing and incoming loans from Imperials War Museums in line with current policies, procedures, and guidance on legal and regulatory compliance.
You will be responsible for managing key elements of these loans accountably, guiding colleagues and external stakeholders to realise the Museum’s national and international loans, partnerships, and exhibitions.
Using your experience and professional judgement you will work with external stakeholders to commission services (such as external transport), and oversee insurance, indemnity requirements, loan agreements and contacts. Internally you will work with specialists to ensure appropriate conservation, display and environmental conditions and imaging are attained and maintained for accountability.
You will contribute your experience to the development of standards and projects by your Head of Department, and your peers.
The role is based at IWM Duxford. You will also be required to travel and/or work at all IWM sites and visit borrowers. On average, you should attend IWM Duxford for three days per week and travel out of London (to IWM sites/borrowers) for one further day each week.
You will focus at all times on delivering excellent customer service, ensure value for money at all times while being professional, courteous and demonstrating the behaviours and attributes expected of all IWM employees. You will also adhere to all corporate standards, and use corporate systems as directed to ensure consistency of service, brand, and operational standards.
You will be expected to work across departments effectively, working with individuals, partners, and where appropriate volunteers.
You will be expected to comply with corporate standards, and use corporate systems, processes, and procedures– and undertake any necessary training as directed.
Your main duties with include:
- The review of legacy loans in and out to establish their status.
- Coordinating loan requests to support the Registrar (Projects) in making recommendations on the viability of loans to the Collections Development Committee.
- Coordinating Government Indemnity applications and renewals.
- Renewing loans in and out for exhibition or display.
- Ensuring all Registration work complies with relevant policies, procedures, and best practice documenting all information from contracts/agreements, conditions for loans, condition and facilities reports, images, insurance/indemnity, packing, transportation, due diligence, and hazard management.
- Advise peers on Registration activity in line with this post, for example, art law with respect to legacy issues, due diligence, immunity from seizure, and import and export.
- Providing Registration support during installation and decant to remedy legacy issues.
- You will proactively seek professional development with respect to collections management, to ensure you are continually improving.
For a full list of duties and the person specification (which your application will be marked against) please view the Job Description
April 29th 2024, 9:00 AM
Interviews for this post are planned for the week commencing 13th May
The benefits listed below are discretionary and IWM reserves the right, with due notice, to vary or withdraw them at any time. All such benefits apply during the course of your employment only.
- Our generous full-time equivalent annual leave allowance is 25 days per annum plus public holidays rising to 30 days after 5 years.
- Access to our Company Group Pension Plan with competitive Employer Contributions.
- Access to select a range of benefits to suit your personal circumstances and lifestyle via our benefits platform, IWM4me. IWM4me offers IWM staff a wide range of health, protection, and lifestyle benefits, many at corporate rates not available on the high street.
- Free sanitary products provided at all sites.
- 20% discount in all IWM’s on-site shops.
- A 25% discount in IWM’s cafes.
- Free entry to all IWM Air shows at IWM Duxford.
- Free entry to a large number of other museums & galleries and their exhibitions which we have reciprocal arrangements with.
- Enhanced maternity and paternity benefits dependent on length of service.
- Access to our in-house training programmes and development
- Access to an interest free season ticket loan scheme after three months service.
- Access to a Cycle 2 Work Scheme
- Access to our Employee Assistance Programme, and Career Development Advice.
- IWM staff also have access to The Charity for Civil Servants services and support.
- IWM staff are entitled to membership of the Benenden Healthcare Society (subject to their terms & conditions.
- Eligibility to join the Civil Service Sports Club, securing additional discounts and benefits.
- Access to social events run by groups with IWM.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This role is subject to:
A basic check, which shows unspent convictions and conditional cautions.
IWM is committed to a policy of Equal Opportunities.
We miss out when people feel IWM isn't for them, and are committed to removing and reducing barriers to make IWM open to everyone.
Our Access and Inclusion strategy has been developed to promote openness, equal opportunities to access, inclusivity and encourage diversity in everything that we do, from employment practices, the services we provide to our visitors to the facilities we make available to public.
At IWM we seek to address the need for greater diversity within our workforce as well as the wider museum and heritage sector. In all our practices we embrace diversity and promote equality of opportunity and we welcome applications from suitable candidates of all backgrounds.