Registrar (Exhibitions Loans In & Out)
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The purpose of this job is to deliver an effective programme of outgoing and incoming loans from Imperial War Museums. You will be responsible for managing loans in and out accountably from start to finish, guiding colleagues and external stakeholders to realise the Museum’s national and international loans, partnerships, and exhibitions. Using your experience and professional judgement you will work with external stakeholders to commission services (such as external transport), and oversee insurance, indemnity requirements, loan agreements and contacts. Internally you will work with specialists to ensure appropriate conservation, display and environmental conditions
Duties will include:
- Supporting the Head of Collections Registration by reporting the status of loans, profiling future activity, and budgets using the collections management system and financial reporting system; to ensure that the extent of exposure through indemnities is known and all liabilities and risk to the Museum in connection to loans are managed effectively and enhance the Museum’s national and international profile.
- Preparing recommendations to Collections Development Committee with respect to loans.
- Working with colleagues across IWM and peer organisations to develop, schedule, and deliver loans in and out; for example, but not limited to, working with exhibition and productions managers and technicians, curators, conservation, transport agents, project delivery, and visual resources staff. You will be sufficiently skilled to recommend appropriate models (for example the use of Government Indemnity Scheme/ insurance) and advocate for the needs of the loan items.
- Ensuring that the conditions for loans are accurately captured and understood through written facilities data, and you will analyse the returns by peer organisations, resolving emergent issues in partnership with your co-workers.
- Managing accurate loan administration within the collections management system. For example, contracts/agreements, condition reports and images, insurance/indemnity, and management data. Thereby ensuring that you manage timely loan renewal.
- Ensuring the effective and efficient delivery of your team’s work programme (Assistant Registrar) and, through team meetings, the interfaces with the wider elements of collections registration.
- Supporting the Head of Collections Registration in projects to enhance systems and processes to streamline tasks.
- Representing IWM at internal and external events, providing expert advice, as required. On occasion this will include acting as a courier.
- Proactively seeking professional development with respect to collections management, to ensure the team is continually improving
For a full list of duties and the person specification (which your application will be marked against) please view the Job Description.
April 22nd 2024, 9:00 AM
Interviews for this post are planned for the week commencing 29th April
The benefits listed below are discretionary and IWM reserves the right, with due notice, to vary or withdraw them at any time. All such benefits apply during the course of your employment only.
- Our generous full-time equivalent annual leave allowance is 25 days per annum plus public holidays rising to 30 days after 5 years.
- Access to our Company Group Pension Plan with competitive Employer Contributions.
- Access to select a range of benefits to suit your personal circumstances and lifestyle via our benefits platform, IWM4me. IWM4me offers IWM staff a wide range of health, protection, and lifestyle benefits, many at corporate rates not available on the high street.
- Free sanitary products provided at all sites.
- 20% discount in all IWM’s on-site shops.
- A 25% discount in IWM’s cafes.
- Free entry to all IWM Air shows at IWM Duxford.
- Free entry to a large number of other museums & galleries and their exhibitions which we have reciprocal arrangements with.
- Enhanced maternity and paternity benefits dependent on length of service.
- Access to our in-house training programmes and development
- Access to an interest free season ticket loan scheme after three months service.
- Access to a Cycle 2 Work Scheme
- Access to our Employee Assistance Programme, and Career Development Advice.
- IWM staff also have access to The Charity for Civil Servants services and support.
- IWM staff are entitled to membership of the Benenden Healthcare Society (subject to their terms & conditions.
- Eligibility to join the Civil Service Sports Club, securing additional discounts and benefits.
- Access to social events run by groups with IWM.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This role is subject to:
A basic check, which shows unspent convictions and conditional cautions.
IWM is committed to a policy of Equal Opportunities.
We miss out when people feel IWM isn't for them, and are committed to removing and reducing barriers to make IWM open to everyone.
Our Access and Inclusion strategy has been developed to promote openness, equal opportunities to access, inclusivity and encourage diversity in everything that we do, from employment practices, the services we provide to our visitors to the facilities we make available to public.
At IWM we seek to address the need for greater diversity within our workforce as well as the wider museum and heritage sector. In all our practices we embrace diversity and promote equality of opportunity and we welcome applications from suitable candidates of all backgrounds.
This opportunity is closed to applications.